Monitoring Applications and Admissions of Underrepresented Groups at UIN Jakarta

Syarif Hidayatullah State Islamic University Jakarta recognises that reducing inequalities in higher education requires systematic monitoring of access to university education, particularly among students who may experience socioeconomic, physical, geographic, or other barriers to participation.

The University supports this objective through institutional admissions monitoring, applicant data management, socioeconomic verification procedures, disability-inclusive admissions reporting, and scholarship administration. During 2024–2025, UIN Jakarta documented activities and performance indicators relating to student applications, admissions, students with special needs, and financially disadvantaged students.

These measures provide evidence of institutional efforts to understand patterns of participation and promote more equitable access to higher education, contributing to Sustainable Development Goal 10: Reduced Inequalities.

1. Establishing Institutional Performance Indicators for Admissions Monitoring

UIN Jakarta has incorporated student admissions monitoring into the institutional performance framework of its Bureau of Academic Administration, Student Affairs, and Cooperation (Biro AAKK). The Bureau's officially published performance indicators include the ratio between student admission quotas and the number of applicants.

Another indicator specifically concerns the availability of a database recording the origins of applicants and students admitted each year.

These indicators establish formal administrative expectations for collecting and monitoring information about prospective and admitted students. The framework enables the University to evaluate student demand, admission outcomes, and the availability of applicant-origin records as part of its institutional performance management.

By incorporating admissions data management into official performance indicators, the University demonstrates that monitoring student access is an institutional responsibility rather than an isolated administrative activity.

2. Monitoring the Admission of Students with Special Needs

The University's commitment to tracking access for underrepresented groups is demonstrated by its official reporting on students with special needs. UIN Jakarta's 2025 Performance Report identifies the percentage increase in the admission of students with special needs as an institutional performance indicator.

The report documents that 69 new students with special needs were admitted in 2024. In 2025, the number increased to 91, representing an increase of 22 students, or approximately 31.9 percent.

This annual comparison demonstrates that the University records and evaluates the admission of students with special needs as a distinct category within its institutional performance framework. The report also connects inclusive admissions with Indonesia's Law Number 8 of 2016 concerning Persons with Disabilities and the regulations governing special education services in higher education. Through this reporting process, UIN Jakarta provides measurable evidence of its efforts to monitor and improve access for students with disabilities.

3. Identifying Students from Economically Disadvantaged Backgrounds

UIN Jakarta also maintains administrative procedures for identifying students experiencing financial disadvantages through its Kartu Indonesia Pintar Kuliah (KIP Kuliah) scholarship programme. The University's official 2024 scholarship announcement establishes eligibility criteria based on socioeconomic circumstances.

These include participation in government social-assistance programmes, household income thresholds, and tuition-fee categories. Applicants may be required to provide evidence of KIP, KJP, or KKS participation, household-income information, and other supporting documentation. The programme also accommodates applicants with disabilities under specified eligibility conditions.

These procedures demonstrate that UIN Jakarta collects socioeconomic information from applicants to a targeted financial-assistance programme and uses this information to assess eligibility. The process provides a mechanism for identifying students who may experience financial barriers to completing their university education.

4. Applying Structured Verification and Selection Procedures

The 2024 KIP Kuliah application process included several administrative stages. Applications were submitted online, accompanied by supporting documents demonstrating eligibility. The University then conducted documentary verification and interviews before announcing selection results.

For the 2024 programme, registration and document submission were scheduled from 23 August to 1 September, followed by interviews from 3 to 13 September and the announcement of results on 1 October. These stages demonstrate a structured approach to collecting, reviewing, and assessing applicant information. The recorded socioeconomic categories provide a basis for monitoring participation in the University's financial-assistance programmes.

Although scholarship applications are distinct from applications for university admission, these records complement the University's broader efforts to understand and address economic barriers affecting students.

5. Reporting Financial Assistance and Student Support

The University also documents scholarship participation through its annual institutional reporting. According to the 2024 Performance and Financial Report, UIN Jakarta administered 13 scholarship programmes with a total of 6,363 scholarship recipients during the reporting year. The reported programmes included institutional scholarships, KIP/Bidikmisi financial assistance, and scholarship cooperation with regional governments and private-sector partners.

The University also reported comparative scholarship-recipient figures for 2023 and 2024. This demonstrates an established mechanism for monitoring financial-support outcomes over time. Such records help the University assess the implementation of student financial assistance and provide institutional information relevant to reducing barriers to higher education.

6. Supporting Evidence-Based Institutional Evaluation

The University's approach combines administrative performance indicators, admissions reporting, and targeted financial-assistance monitoring. Through Biro AAKK, UIN Jakarta identifies the management of applicant and admitted-student records as a formal performance responsibility.

Through institutional performance reporting, the University tracks admissions outcomes for students with special needs. Through KIP Kuliah administration, the University records and verifies socioeconomic conditions among scholarship applicants. Finally, annual financial reporting provides quantitative information about the reach of scholarship programmes. These complementary processes create a foundation for evidence-based evaluation of educational access and institutional inclusion.

They also support the development of more comprehensive monitoring systems for groups that may be underrepresented in higher education.

7. Strengthening Disaggregated Monitoring of Underrepresented Groups

The documented institutional practices provide evidence of monitoring related to applicant origins, socioeconomic disadvantage, and disability-inclusive admissions.

However, publicly available records do not yet establish a comprehensive annual breakdown of both applications and admissions for every category of underrepresented student. In particular, publicly verifiable application-to-admission figures remain limited for certain demographic and social categories. Further development of disaggregated admissions reporting would allow the University to identify differences in application rates, admission rates, and participation outcomes across student groups more systematically.

Improving the accessibility of anonymised and aggregated monitoring information would also strengthen institutional transparency while protecting sensitive student information.

8. Contribution to SDG 10: Reduced Inequalities

Syarif Hidayatullah State Islamic University Jakarta demonstrates institutional efforts to measure and monitor educational access through its official admissions performance indicators, student data-management framework, disability-inclusive admissions reporting, and socioeconomic scholarship-verification procedures.

The Bureau of Academic Administration, Student Affairs, and Cooperation identifies applicant-to-quota ratios and applicant-origin databases as institutional performance indicators. The University's annual performance reporting documents the admission of students with special needs, including 69 students in 2024 and 91 students in 2025.

Meanwhile, the KIP Kuliah programme provides documented procedures for identifying and verifying applicants experiencing economic disadvantage. Together, these activities demonstrate that UIN Jakarta has established monitoring mechanisms relevant to the participation of underrepresented groups and is developing the institutional information necessary to evaluate equitable access to higher education.

These practices contribute to SDG 10 Indicator 10.6.2 by providing documented foundations for tracking access and admissions, while identifying opportunities to strengthen comprehensive, disaggregated reporting across additional underrepresented groups.

Source :
https://biroaakk.uinjkt.ac.id/id/indikator-kinerja 
https://asset.uinjkt.ac.id/uploads/assets/pengumuman/Laporan_Kinerja_Universitas_2025___PUBLISH.pdf 
https://uinjkt.ac.id/id/pembukaan-pendaftaran-beasiswa-kartu-indonesia-pintar-kip-kuliah-tahun-2024 
https://asset.uinjkt.ac.id/uploads/EeDtDVkt/2025/02/250225-laporan-kinerja-keuangan-2024compressed.pdf