Strengthening Ethical Sourcing and Responsible Procurement Practices at UIN Jakarta
Syarif Hidayatullah State Islamic University Jakarta is committed to promoting responsible consumption and production through institutional procurement governance, ethical purchasing principles, professional accountability, and environmental sustainability initiatives.
The University recognises that responsible procurement requires consideration of more than product availability and financial efficiency. Ethical sourcing also involves transparency, supplier integrity, fair competition, product quality, and appropriate consideration of social and environmental impacts. Through formal procurement regulations, designated administrative units, public procurement information services, and professional development activities, Syarif Hidayatullah State Islamic University Jakarta has established mechanisms supporting responsible purchasing and institutional accountability.
During 2024–2025, these mechanisms were reflected in the publication of procurement regulations, professional procurement training, internal audit capacity-building, and wider Green Campus initiatives. These efforts contribute to Sustainable Development Goal 12: Responsible Consumption and Production, particularly Indicator 12.2.1 concerning ethical sourcing of food and supplies.
1. Establishing Institutional Procurement Governance
Syarif Hidayatullah State Islamic University Jakarta maintains a formal framework for the procurement of goods and services. The University's Public Information and Documentation Management Office (PPID) publishes relevant procurement regulations, including Rector's Decree Number 418 of 2022, Rector's Decree Number 1064 of 2022, and Standard Operating Procedures for the procurement of goods and services.
The published information also identifies electronic purchasing procedures and procurement information systems. These institutional mechanisms support the documentation, administration, and public accountability of procurement activities.
The University's procurement arrangements are implemented through relevant administrative units, including the Bureau of General Administration and Personnel Affairs. This organisational structure provides a foundation for applying ethical and responsible procurement principles to University purchasing activities.
2. Incorporating Ethical Principles into Food and Supply Procurement
An important institutional precedent is Rector's Decree Number 691 of 2019 concerning Guidelines for the Procurement of Goods and Services at Syarif Hidayatullah Hospital.
The regulation establishes procurement principles and procedures relevant to the hospital and its clinic, both operating within the University's institutional environment. Its scope includes food ingredients for patients and employees, operational supplies, medical equipment, laboratory materials, and pharmaceutical products.
The guidelines prioritise halal products where applicable and promote the use of domestic products and support for micro, small, and medium enterprises. They also establish principles of efficiency, effectiveness, transparency, openness, fair competition, fairness, and accountability.
The regulation requires procurement participants to act professionally and with integrity while avoiding conflicts of interest, collusion, abuse of authority, and other inappropriate practices. These provisions demonstrate that ethical considerations have been incorporated into documented procurement arrangements for food and supplies within a University-related service unit.
The specific hospital procurement framework must, however, be distinguished from procurement requirements covering all University faculties and administrative units.
3. Promoting Responsible Supplier Selection and Accountability
Ethical procurement depends on the selection and management of suppliers through transparent and accountable processes.
Syarif Hidayatullah State Islamic University Jakarta's institutional procurement information is publicly available through its PPID website. The University provides information concerning procurement planning, supplier selection, and relevant implementation documents.
This public information framework supports greater transparency in purchasing activities and allows stakeholders to review procurement-related procedures. Within the hospital procurement guidelines, suppliers are subject to qualification requirements and responsibilities concerning contract implementation, product quality, quantities, and delivery.
Such arrangements provide a basis for holding suppliers accountable for their contractual obligations.
The University's broader procurement governance can support the integration of additional ethical sourcing considerations into purchasing specifications and supplier evaluation procedures.
4. Strengthening Professional Procurement Competence in 2024
Syarif Hidayatullah State Islamic University Jakarta continued strengthening procurement-related competencies during 2024. From 25 to 27 July 2024, five employees from the Faculty of Social and Political Sciences participated in a Level 1 Government Procurement Training and Competency Certification programme organised by the National Development and Consultation Institute (LPKN).
The programme was preceded by online learning and webinars and continued with in-person training, practical discussions, case studies, and a competency assessment. The activities were designed to improve participants' understanding of government procurement regulations and professional procurement practices.
Strengthening staff competencies contributes to better administrative decision-making, compliance with procurement procedures, and the management of purchasing responsibilities.
The University's investment in professional development demonstrates practical attention to the governance of institutional procurement activities.
5. Reinforcing Procurement Oversight and Fraud Prevention in 2025
The University continued strengthening its procurement governance during 2025 through internal auditing and staff capacity-building. From 4 to 8 August 2025, 31 auditors and verifiers from Syarif Hidayatullah State Islamic University Jakarta's Internal Supervisory Unit participated in government procurement audit training organised by the Audit Board of the Republic of Indonesia's training institution.
The programme addressed procurement planning, procurement preparation, supplier selection, contract implementation, and fraud risks.
These activities were intended to improve the ability of auditors and verifiers to assess procurement processes professionally, transparently, and in accordance with applicable standards.
Internal procurement oversight plays an important role in supporting institutional integrity and reducing the risk of inappropriate purchasing practices.
This professional development initiative complements the University's procurement regulations by strengthening the capacity of personnel responsible for reviewing compliance.
6. Supporting Sustainable Procurement through Environmental Initiatives
Syarif Hidayatullah State Islamic University Jakarta's broader Green Campus activities provide a complementary foundation for responsible purchasing and consumption.
During 2024–2025, the University documented initiatives involving energy-efficient equipment, water-saving technologies, waste-management infrastructure, and low-emission transportation.
These activities demonstrate institutional interest in selecting technologies and operational arrangements that can reduce resource consumption and environmental impacts.
The University's environmental management priorities are relevant to future procurement decisions because the selection of equipment, materials, and operational supplies can influence energy use, waste generation, and overall resource efficiency.
Nevertheless, evidence of environmentally beneficial purchases should not automatically be interpreted as proof that all suppliers were assessed against comprehensive ethical sourcing criteria.
Further procurement records would be needed to establish the extent to which environmental and social requirements were included in individual purchasing decisions.
7. Promoting Transparency and Public Access to Procurement Information
Syarif Hidayatullah State Islamic University Jakarta supports procurement transparency through the publication of procurement-related information on its PPID website.
The University's public procurement information includes relevant regulations, procurement planning documents, procurement package information, and links to national electronic procurement systems.
Records for 2024 and 2025 provide public information concerning selected procurement activities.
Such transparency contributes to institutional accountability by enabling procurement processes and purchasing decisions to be examined by relevant stakeholders.
Public access to procurement information complements internal monitoring and can support the identification of areas where environmental, social, and ethical requirements should be further strengthened.
8. Strengthening Comprehensive Ethical Sourcing Standards
The University's existing regulations and professional development initiatives provide an institutional foundation for ethical procurement.
The hospital procurement guidelines explicitly address food and operational supplies and incorporate principles of integrity, fairness, product requirements, and responsible supplier management.
University-level procurement documents establish broader procurement governance, while internal training and audit activities support professional implementation.
Further verification is necessary to establish whether current University-wide regulations explicitly require ethical sourcing criteria for food, catering services, stationery, equipment, and other supplies.
Documentation covering food-safety requirements, supplier traceability, labour standards, environmental considerations, and procurement evaluations would strengthen the University's ethical sourcing framework.
These measures would also improve the consistency and transparency of responsible purchasing across academic and administrative units.
9. Contribution to SDG 12: Responsible Consumption and Production
Syarif Hidayatullah State Islamic University Jakarta demonstrates continuing efforts to promote ethical and responsible procurement through institutional regulations, transparent purchasing procedures, professional development, and internal oversight. Rector's Decree Number 691 of 2019 established procurement provisions covering food and supplies within Syarif Hidayatullah Hospital, including supplier integrity, fair competition, product requirements, and accountability.
The University's PPID publicly identifies further procurement regulations and procedures relevant to institutional purchasing. During 2024–2025, procurement competency development and internal procurement audit training strengthened the knowledge and professional capacity of relevant University personnel.
Together, these documented policies and activities demonstrate an institutional foundation for ethical sourcing and responsible procurement practices. The University's initiatives support Sustainable Development Goal 12, particularly Indicator 12.2.1, while further confirmation of comprehensive University-wide ethical sourcing requirements for food and supplies would strengthen evidence of full institutional coverage.
Evidence Sources
1. University Procurement Governance
PPID Syarif Hidayatullah State Islamic University Jakarta. (2024). Informasi Barang dan Jasa.
https://ppid.uinjkt.ac.id/id/informasi-barang-dan-jasa
2. Ethical Food and Supply Procurement Regulation
Syarif Hidayatullah State Islamic University Jakarta. (2019). Rector's Decree Number 691 of 2019 concerning Procurement Guidelines at Syarif Hidayatullah Hospital.
3. Procurement Competency Development in 2024
Faculty of Social and Political Sciences, Syarif Hidayatullah State Islamic University Jakarta. (2024). Government Procurement Training and Competency Certification.
4. Procurement Oversight Training in 2025
Internal Supervisory Unit, Syarif Hidayatullah State Islamic University Jakarta. (2025). Government Procurement Auditing Training with BPK RI.
https://www.spi.uinjkt.ac.id/id/diklat-pemeriksaan-barang-dan-jasa-bpk-ri-
5. Procurement Policy Documentation
Internal Supervisory Unit, Syarif Hidayatullah State Islamic University Jakarta. Official Documents — Rector's Decree 418 and Procurement Guidelines.